The holding record requires a call number to be assigned. Determine the call number scheme using the Classification by Collection table. Typical call number schemes are:
Ensure that you are familiar with the call number classification scheme before using it!
If you are working with a multi-volume set or have an added volume, create an item record per the instructions for a single-part item record with the following additional steps.
For a multipart item, enter a purely numeric value for the volume number in Enumeration (e.g. 1). Then click Generate to get an autogenerated Description (e.g. v.1), which you may edit as necessary.
Check if a suffix is needed.
See guidelines on Copy ID.
Create/duplicate an item record for each piece in hand. Make changes to duplicated records as needed.
After creating all needed item records, set books aside to be placed on the labeling truck.
Volume / Issue number:
Volume / Chronology:
Issue number / Chronology:
Volume / Issue number / Chronology:
Volume / Part:
If a monograph includes accompanying material(s) such as a CD-ROM, guide, workbook, index, etc., first determine whether the accompanying material(s) will be housed together with or separately from the main piece as this determines the item record(s).
With the mouse cursor on LDR field, click Edit > Open Form Editor (Ctrl+F) to open the LDR and change the Type of Record (6) to (v) Multipart item holdings
Modify 852 first indicator and use Form Editor (Ctrl+F) to add/edit library, shelving location, and prefix/suffix/call number.
Create 853 field and add indicators and subfields as follows:Click Edit > Add Field. Enter "853" as the field tag
853 (Caption & Pattern field): sets up the caption/pattern
‡8 -- should always be 1
‡a -- should be (unit)
Example: Item Record for Book with 2 CD-ROMs
Example: Book with 3 leaflets:
Example: Book with 2 CD-ROMs