Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

University Library, University of Illinois at Urbana-Champaign

Cataloging Services

Acquisitions & Cataloging Services

Preservation photocopies

The following procedure applies only to photocopied books; if the item in hand is a print-on-demand title, refer to the print-on-demand workflow.

When the item in your hand is a photocopied book, please catalog it as follows.

  1. In Alma, find the bibliographic record for the original print version of the book.
  2. Create a new MFHD for the photocopied book.
  3. The call number should be the same as that of the original print version with the added suffix subfield $$m facsim. (ex. 610.383Da facsim.)
  4. Create the item record. 
  5. Add the reproduction note specific to the photocopied book into the item record in 'Functional Notes - Public Note.'
    The reproduction note will follow this form: Preservation photocopy; Reproduced by Northern Micrographics Brookhaven Bindery (La Crosse, Wisconsin) for University of Illinois at Urbana-Champaign, Preservation Department in 20xx, in accordance with ANSI/NISO Z.39-48 and ANSI/NISO/LBI Z.39.78-2000; Access may be restricted.

GH 5/2008; rev MJKH 6/6/2017; rev CAPT CMWG 1/6/2021

(Previously, the reproduction notes were added into the 530 field of the original print bibliographic record.)