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University Library, University of Illinois at Urbana-Champaign

Cataloging Services

Acquisitions & Cataloging Services

Serials Workflows

The following is the copy cataloging workflow for the serials.

  1. Search IZ and NZ for a matching record
  2. Verify Record
  3. Edit the record as necessary, including:
    • Verify record is unsuppressed.
    • Delete ‡u nouc if present in the 049 field.
    • Check additional fields for accuracy and completeness according to the CONSER standard.
    • Save to database
  4. Assign a call number
    • Determine if the serial should be classed in Dewey or LC based on its collection/location
    • Assign call number according to instructions for Dewey or LC
      • If the record includes 780/785 fields, identify titles held and assign call number accordingly
    • Check the call number for uniqueness in the system
  5. Get holdings or create a new holdings if needed
    • Open Leader and change Type of record to y: Serial item holding
    • Verify record is not suppressed
    • In field 852:
      • Modify 1st indicator to match classification scheme
      • Change location in ‡b and ‡c Add any prefixes, the call number, Cutter, suffix, and copy number to ‡k, ‡h, ‡i, ‡m and ‡t
      • Add relevant notes to ‡x and ‡z
    • Establish caption and pattern in field 853
  6. Create item record(s)
    • Scan and add barcode to piece for contins. (No barcode is needed for periodicals)
    • Add 1st marking pattern (v., no., etc.) to the Enum. field accordingly. Add 2nd marking pattern/other information to the Chron. field
  7. Once cataloging is complete and place item on outgoing shipping shelf.