NEW INVOICES from Mail Sort (top sorting tray in front of Room 12 office)
- E-resources go to Wendy Shelburne (most will be sent to her attention, but if in doubt, check with Wendy).
- New serial invoices go to Dustin.
- Media go to Ginger Schutz (Recorded Books)
- Firm order books go to David Lottes (ABE books, Barnes and Nobles, etc) .
- Archiv Music (CDS) goes to Ginger Schutz
Note: EBSCO invoices.
- The bulk of these arrive in November.
- Another set arrive in May/June. Occasional additional invoices may arrive.
- These go to Dustin.
INVOICES in the box in front of Room 12 office:
Firm orders, xxx0 funds (except GOBI subaccount 5232-10)
Chad in the Library Business Office gets all firm order invoices that have been received in Alma and are noted with:
- the date received
- the vendor code
- the PO number
Dustin copies all invoices and files them to the black file cabinet in Room 12.
GOBI 5232-10
- These are firm orders. Books need to be received and invoices should be marked as needed.
- Once completed, Dustin makes copies for Acquisitions files, and makes the digital copies for the G-drive.
- The digital copies are sent to Kim and Jennifer for review and approve them in Alma.
Recurring PO invoices, xxx9 funds
- These go to Dustin Reinhart to create a pending invoice.
- This expedites the Library Business Office's work and allows Acquisitions to see what is pending for payment in Alma.
- Recurring invoices include Blanket Order Approval plans for Slavic, Western Europe and Latin America, Middle East serials, Chinese serials, media approvals, Harrassowitz music approvals, and invoices from Wendy Shelburne.
- Dustin creates an Alma invoice for these and leaves it pending in Alma. He makes copies and files them in the black file cabinet in room 12, and delivers the originals to the Library Business Office.
- Dustin also reviews any statement showing an older, unpaid invoice.
MISC NOTES
- Invoices may arrive from subscriptions covered under EBSCO. Archana can help clarify what is from EBSCO and what is not.
- Invoices may also arrive from subscriptions covered under a blanket order plan, particularly Slavic. Check with the area specialist for questions on these.