Designated Label Experts - David Lottes, Liz Potsch, Mirella Bajric, Tonya Webb, and in emergencies only, Stephanie Baker

Zebra Printer Ctrl-F6 Label Macro (may not be working anymore) 

G:\Labels\VBLabels\Acq\acq.mex

More information on label printing that may be useful: https://www.library.illinois.edu/staff/label-printing/

Save to desktop and open. Confirm that font is set to Arial 11 point. If not, press Ctrl + A to select entire document, change font to Arial 11 point, then "Save."

1) Open the Label Template from your desktop. If you do not already have a copy on your desktop, you should cut and paste a copy from: G:\AcqCatPres\Acq\Labels\Zebra printers\Templates\Labels Template 1.5x1.5 Zebra

Ensure that the font is set to Arial 11. If your font keeps switching to Calibri, ask one of the designated Label Experts for assistance.

2) In Voyager Cataloging, with the holdings record on the screen, click somewhere in the call number portion of the 852 field and press Ctrl-F6. 

This is a cut and paste action, so you will not see anything happen in the Cataloging client.
 

Note: You cannot copy anything else from your computer before the next step because the label info will be lost and you will need to copy (Ctrl-F6) the call number again.
 

3) In the label template, click in the label and press Ctrl-v to paste the call number into the template. If nothing happens try restarting the cataloging client. If it still doesn't work restart your computer.

4) Edit the call number as necessary.

5) Press Tab to open another label and repeat beginning at step 2 above for the next label.

6) When you are done pasting in all of your call numbers, type your initials into a final label.

7) Run the ReplaceIandL macro in Microsoft Word by going to View / Macros / ReplaceIandl (G:\AcqCatPres\Cataloging\Copy of Macros\LabelMacros)

8) Make sure you have a default printer set up which is not a ZEBRA printer. To print your labels, go to File / Print and choose your label printer. When removing your labels from the printer, leave the last label (with your initials) in the printer and tear below it.

9) Exit out of Word and DO NOT SAVE your labels.

 

SETUP

From the Windows start menu, search for "Control Panel"

Under "Hardware and Sound," click "View devices and printers"

First, ensure you are networked to at least one of the Zebra Label Printers.

LIBPRNACQ05, LIBPRNACQ06, LIBPRNACQ07, LIBPRNACQ09, LIBPRNACQ10

For the Zebra printers to which you are networked, right click and choose "Printer Preferences"

Choose Darkness: 30, speed 3 and make sure under Size that both Width and Height say 1.50

ReplaceIandL macro - G:\AcqCatPres\Cataloging\Copy of Macros\LabelMacros

 

BELOW HERE IS REFERENCE FOR LABEL SETUP ONLY

For this step, please see one of the designated label experts - Tonya Webb, George Gottschalk, David Lottes, Liz Potsch, Mirella Bajric, and in emergencies only, Stephanie Baker
 

Sub ReplaceIandl()
'
' Macro4 Macro
' Macro recorded 03/22/00 by srbaker
'
Selection.Find.ClearFormatting
'Selection.Find.Font.Name = "Arial"
Selection.Find.Replacement.ClearFormatting
Selection.Find.Replacement.Font.Name = "Times New Roman"
With Selection.Find
.Text = "I"
.Replacement.Text = "I"
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = True
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Selection.Find.ClearFormatting
'Selection.Find.Font.Name = "Arial"
Selection.Find.Replacement.ClearFormatting
Selection.Find.Replacement.Font.Name = "Tahoma"
With Selection.Find
.Text = "l"
.Replacement.Text = ChrW(8467)
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = True
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub
 

When a printer runs out of labels or needs the ribbon replaced you can find supplies in the metal cabinet in the southwest corner of the room. The machines have instructions printed in them to guide you through loading the labels and ribbons but ask for help if you need to.

Do not throw away the empty spool when changing the ribbon. It is needed to load the new ribbon.

---

For printers

In Windows, go to Settings > Devices > Printers & Scanners. In the list, find the printer that you want to change the settings for.

Click that printer, then click "Manage." Then click "Printing preferences." A dialog box will appear that looks like this:

Under "Size," you must set Width and Height to 1.5. If your labels are printing too faintly, then you can set Darkness to 30. You must make these changes to all Zebra printers you plan on using.