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University Library, University of Illinois at Urbana-Champaign

Cataloging Services: Using OCLC Connexion

Acquisitions & Cataloging Services

Finding a matching serial record in OCLC

When comparing the serial volume in hand to an OCLC record, carefully evaluate the record to determine if it matches your piece, using CONSER's CCM Module 16, "Changes that may require and new record," and OCLC's "When to input a new record" criteria.

The criteria that should be used to compare the piece in hand to a bibliographic record are below. If your piece does not match a record, either search again for a matching record or set aside for original cataloging.

Element Notes
008, 006, 007, 245 ‡h, 300, 530, 533, 856 Format: Verify the format of the piece in hand matches that of the OCLC record. Separate records should be created for different formats, including print, microform, online, etc.
040 ‡b Language of cataloging: If present, value must be eng. If a value other than eng, either find the English record or send to original cataloging.
022 ISSN
1XX Main entry: If the person, corporate body or conference chosen as the main entry changes, create a new record
130

Uniform title: Some AACR2 records use a corporate name as a qualifier for a uniform title.

If the corporate name qualifier changes, create a new record.

A change in a place name qualifier does not justify a new record.

245 ‡a, ‡n, ‡p

Title proper: Major changes to the title proper require a new record; however, the following are considered minor changes that do not require a new or different record to be used:

  • An addition, deletion or change in an article, preposition or conjunction
  • An addition, deletion or change in punctuation, including hyphenated words vs. unhyphenated words
  • An addition, deletion or rearrangement of the name of the issuing body anywhere in the title
  • The change occurs beyond the first five words (disregarding an initial article) and does not change the meaning of the title or scope of the item
  • The representation of a word or words, including:
    • Abbreviations and symbols vs. spelled out forms
    • Singular vs. plural forms
    • One spelling vs. another
    • Compound words vs. two words
    • Acronym or initialism vs. full form
  • Later issues have the title in more than one language or script in a different order than that on the earliest issue. Or, later issues have a parallel title that did not appear on the earliest issue
  • The title proper fluctuates, and it seems clear that the publisher did not intend to change the title
  • Addition to, deletion from, or change in order of words or terms in a list (lists contain at least three items)
  • Addition to, deletion from, or rearrangement anywhere in title of words indicating type of resource (e.g., "magazine"
For a comprehensive treatment of major and minor title changes, see CCM 16.2
245 ‡b Remainder of title: Absence or presence of subfield does not justify a new record (Note: 245 ‡b is generally not recorded for serial titles except for in specific circumstances. See CCM 6.3)
250 ‡a Edition Statement: If a change in edition statement indicates a change in the subject matter or a change in physical medium, a new record is required. For minor variations that do not justify a new record, see CCM 16.4.2
260/264 ‡a, ‡b, 500 Publication statement: Changes in place of publication or name of publisher do not justify a new record. Significant changes may be recorded in a note.
While a new record is not required for publishing changes, pay attention to the publisher field particularly for serials with common titles.
362 Dates of Publication: Verify the piece in hand falls within the dates of publication in field 362.
550/710 Issuing Body/Corporate Added Entry: If the serial is entered under its title, verify that any information about a corporate body in a note or added entry matches the piece in hand.
6XX Subject Headings: Verify headings are appropriate to the piece in hand. This is particularly important for serials with common titles.
780/785 Earlier/Later Titles: Check any 780 and/or 785 fields linking to earlier and later titles. These links may lead you to the appropriate title if the record does not appear to match the piece in hand.