When comparing the serial volume in hand to an OCLC record, carefully evaluate the record to determine if it matches your piece, using CONSER's CCM Module 16, "Changes that may require and new record," and OCLC's "When to input a new record" criteria.
The criteria that should be used to compare the piece in hand to a bibliographic record are below. If your piece does not match a record, either search again for a matching record or set aside for original cataloging.
|008, 006, 007, 245 ‡h, 300, 530, 533, 856||Format: Verify the format of the piece in hand matches that of the OCLC record. Separate records should be created for different formats, including print, microform, online, etc.|
|040 ‡b||Language of cataloging: If present, value must be eng. If a value other than eng, either find the English record or send to original cataloging.|
|1XX||Main entry: If the person, corporate body or conference chosen as the main entry changes, create a new record|
Uniform title: Some AACR2 records use a corporate name as a qualifier for a uniform title.
If the corporate name qualifier changes, create a new record.
A change in a place name qualifier does not justify a new record.
|245 ‡a, ‡n, ‡p||
Title proper: Major changes to the title proper require a new record; however, the following are considered minor changes that do not require a new or different record to be used:
|245 ‡b||Remainder of title: Absence or presence of subfield does not justify a new record (Note: 245 ‡b is generally not recorded for serial titles except for in specific circumstances. See CCM 6.3)|
|250 ‡a||Edition Statement: If a change in edition statement indicates a change in the subject matter or a change in physical medium, a new record is required. For minor variations that do not justify a new record, see CCM 16.4.2|
|260/264 ‡a, ‡b, 500||Publication statement: Changes in place of publication or name of publisher do not justify a new record. Significant changes may be recorded in a note.
While a new record is not required for publishing changes, pay attention to the publisher field particularly for serials with common titles.
|362||Dates of Publication: Verify the piece in hand falls within the dates of publication in field 362.|
|550/710||Issuing Body/Corporate Added Entry: If the serial is entered under its title, verify that any information about a corporate body in a note or added entry matches the piece in hand.|
|6XX||Subject Headings: Verify headings are appropriate to the piece in hand. This is particularly important for serials with common titles.|
|780/785||Earlier/Later Titles: Check any 780 and/or 785 fields linking to earlier and later titles. These links may lead you to the appropriate title if the record does not appear to match the piece in hand.|