Policies compiled by: CAPT Cataloging and Metadata Group, January 2019
Serials notes are typically contained in the MFHD 852 field, subfield z (public) or x (internal). Summary of holdings notes are contained in the 866, subfield z. Notes in MFHD records should reflect the holdings on that record only and not refer to other holdings or formats, unless a volume is bound with items on another holdings record. The policies in this document differ from past practices so discontinued notes will still appear in the catalog. Use this document as a guideline rather than examples from legacy records.
Any title where we are no longer receiving new print volumes whether it is because it has ceased as a serial or the order was cancelled by the Library.
Example bibs: 1892844
|
Tag |
Subfield |
Text |
Example |
|---|---|---|---|
| 852 | $z | Library no longer receives new volumes. | 852 1# $b mtx-nc $h 510.5 $i MATSC $t 1 $x Marked by v. $z Library no longer receives new volumes |
For records where no PO exists but the title was actively received as a gift. For internal use.
Gift notes should appear in the 541 field in the MARC record. Use the same standard as the copy-specific notes guidelines. Include the subfield 3 if the gift is only specific volumes.
| Tag | Subfield | Text | Example |
|---|---|---|---|
| 541 0# | $c, $a, $d | $cGift; $aCancelled by [selector] $d[YEAR] | 541 0# $cGift $aCancelled by John Smith $d2019 |
| 541 0# | $c, $a, $d | $cExchange; $aCancelled by [selector] $d [YEAR] | 541 0# $cExchange $aCancelled by John Smith $d2019 |
This note is used for when we do not retain back issues for various reasons, e.g., microfilm, other access methods, etc.
| Tag | Subfield | Text | Example |
|---|---|---|---|
| 852 | $z | Older issues not retained | 852 1\$bcmur-nc$h655.5173$iW93$t3$xMarked by yr.$zOlder issues not retained |
This is mostly used with retroactive cataloging where two or more titles are bound together in the same item.
| Tag | Subfield | Text | Example |
|---|---|---|---|
| 852 | $z | [volume] bound with earlier/later title | 852 1\$bstos$h371.4205$iME1$t1$xMarked by v.$zVol. 17:2(1984)-v.18(1986) bound with earlier title |
This note is created for actively received serials so newly received issues can be marked in the correct format. This note should be sentence case, without parentheses.
| Tag | Subfield | Text | Example |
|---|---|---|---|
| 852 | $x | Marked by [no. or v. or year] |
852 1\$biasser-nc$h972.005$iESF$t1$xMarked by no. |
Determined by the preservation unit
Determined by cataloging unit. Contact serials cataloging.
In situations where unrelated titles are bound together. Excluding title changes or other 7XX situations. Use the 852 and 863 subfield zs.
Bib: 1820900
| Tags | Subfield | Text | Example |
|---|---|---|---|
|
852
|
$z
|
Bound with [title] [volume] |
852 8 $b stos $h 792.05 $i PLAB $t 1 $z 1947 bound with: Metropolitan Opera House season 1946/1947; The Wedding Ring Presents For Better... for Worse; The Program Magazine of the New York City Center vol. 5, no. 14 (December 7, 1947) |
Use this document for local serials notes policies. The policies in this document differ from past practices so discontinued notes will still appear in the catalog. Use this document as a guideline rather than examples from legacy records.
If you are unsure whether to add a note, please contact serials cataloging.
|
Note type |
Continue using note yes/no |
|
Back issues not retained |
yes |
|
Back issues shelved in a different location |
no |
|
Bound withs |
yes |
|
Cataloging treatment, analyzed, partially analyzed, cat as separates, classed together |
yes |
| Copy _ has | no |
| For earlier volumes/for later volumes | no |
|
Format change |
no |
|
Format changes from publisher |
no |
|
Location transfer for all or part of copy |
no |
|
Loose leaf updating resource |
yes |
|
Missing vol/issue mid-run |
yes |
|
New series, enumeration restarted, change in publication frequency |
no |
|
No standing order, standing order, gifts |
no |
|
Preservation action |
yes |
|
Publication ceased |
yes |
|
Publication suspended temporarily |
no |
|
Shelved by title, shelving practice for unbound issues |
no |
|
Spine marking |
yes |
|
Subscription cancelled by selector, gift/exchange terminated |
yes |
|
Title change, title split, mergers, absorption |
no |
|
Vendor changes |
no |
|
Vendor stops carrying the title, change in vendor |
no |