MarcEdit allows users to organize records within a single .mrk file as well as sort fields within records. These steps outline the process of utilizing some of the native sorts within MarcEdit as well as configuring what fields are used for these native sorting, which are managed in the preferences.
Sort |
Fields Used |
Author | Sorts according to the 1XX$a fields. It will sort according to the UTF encoded byte, which is especially important for foreign characters within the title. Titles with some diacritics will be sorted before a Latin character without that diacritic because the encoded byte value is higher for the Latin character than the value of the letter with diacritics. |
Call Number | Sorts according to the 090$a field by default. This is an alphanumeric sort, not a “true” call number sort, so it will sort based on the string itself rather than a classification system. |
Control Number | Sorts according to 001 field in ascending order. It will sort according to the UTF encoded byte, so letters, blank spaces, or symbols within the 001 field will affect the sorting. |
Title |
Sorts according to 245$a field by default. It will sort according to the UTF encoded byte, which is especially important for foreign characters within the title. Titles with some diacritics will be sorted before a Latin character without that diacritic because the encoded byte value is higher for the Latin character than the value of the letter with diacritics. |
0XX Fields |
This operations sorts the 0XX fields within each record rather than sort the records themselves. |
All Fields | Sorts all fields within individual records (does *not* change record position within a file) |
Custom Sort | Sorts all defined fields within individual records (does *not* change record position within a file) |
Then the following dialog box should be opened:
This functionality is designed to have MarcEdit sort specific fields within each record. There is a function in the sort menu that will sort all fields, which will work in some cases, but for more selective sorting the custom sort feature could come in handy.