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University Library, University of Illinois at Urbana-Champaign


This guide has information on how to deposit and access IDEALS materials for individuals and collection administrators.

Individual Depositor Policy

What is an individual depositor?

An individual depositor is any person who submits an item to IDEALS. 

What is IDEALS?

The Illinois Digital Environment for Access to Learning and Scholarship (IDEALS) is the institutional repository for the University of Illinois Urbana-Champaign. Housed under the University Library, IDEALS collects, disseminates, and provides persistent and reliable access to the research and scholarship of faculty, staff, and students at the University of Illinois Urbana-Champaign.

What responsibilities does an individual depositor take on?

An individual depositor agrees to:

  • Ensure the items submitted meet all the criteria laid out within the IDEALS Collection Policy
  • Ensure that they either
    • (a) hold the copyright for items submitted or
    • (b) have obtained appropriate copyright permission for items submitted when they are not the copyright holder
  • Understand and observe all IDEALS policies.

See Depositing into IDEALS for more information on depositing your research into IDEALS.

See Copyright and Intellectual Property Policy for general policies and guidelines about copyright and intellectual property in relationship to IDEALS.

What responsibilities does IDEALS take on for an individual depositor?

IDEALS agrees to:

  • Ensure items submitted by the depositor are preserved according to the IDEALS Digital Preservation Policy;
  • Provide permanent and reliable access to items;
  • Distribute content according to IDEALS policies;
  • Provide support and guidance to the individual depositor for any questions pertaining to IDEALS or IDEALS policies and guidelines;
  • As necessary, work with the individual to deposit large numbers of items at once; and
  • Publicly post notifications of significant changes to content management, software, or policies and procedures.

What rights does an individual depositor retain?

An individual depositor retains the right to:

  • Retain the copyright for any work they have submitted. Contributors retain all copyright permissions for any works submitted into the IDEALS repository;
  • Limit access to content at an item level for any item they have submitted;
  • Request a submitted item be withdrawn (see the IDEALS Collection Policy for withdrawal details); and
  • Receive a copy of their submitted items upon request.

What rights does IDEALS retain regarding individual depositors?

IDEALS retains the right to:

  • Review, amend, and redistribute metadata for any item in IDEALS;
  • Refuse or withdraw any item that does not comply with the IDEALS Collection Policy;
  • Perform any necessary format changes to items to ensure the preservation of content, based on the IDEALS Digital Preservation Policy;
  • Charge a fee for activities requiring extensive centralized support by the IDEALS staff (decided on a case-by-case basis); and
  • Renegotiate terms of any agreements made between IDEALS and individual depositors.