Copyright language can be difficult to understand at times, so this page will include the language from the copyright policy of the undergraduate journal, as well as some explanation as to what the terms mean. Nothing on this page is meant to substitute for legal advice, rather, it is meant to provide the reader with information about the policy.
The UIUC Undergraduate Journals provide authors with the copyright provision provided (in part) below. Clarifying language, added by the Copyright Librarian, Sara Benson, is included in the box below each relevant section of the policy. Should you wish to discuss this further with the Copyright Librarian, she can be reached at firstname.lastname@example.org or 217-333-4200.
This journal provides immediate open access to its content on the principle that greater dissemination of research benefits the authors and that making research freely available to the public supports a greater global exchange of knowledge.
Open Access means that your content is available the general public without a fee or password protection.
To properly administer the Undergraduate Journal at the University of Illinois at Urbana-Champaign, the Illinois Digital Environment for Access to Learning and Scholarship (IDEALS), and to preserve the contents for future use, the Board of Trustees of the University of Illinois on behalf of its Urbana-Champaign campus (the "University") requires certain permissions and warrants from you, the author(s) and/or copyright owner. If you are the copyright owner, by accepting this license, you still retain copyright to your work and do not give up the right to submit the work to publishers or other repositories. If you are not the copyright owner, you represent that the copyright owner has given you permission to deposit the work.
License is a fancy way of saying contract or agreement. You agree to provide the journal with your work and the journal agrees to publish your work.
The statement also requires you to be the “copyright owner” of the work. This is a fancy way of stating that you must be the author of the work and the work must be your own (not someone else’s work).
By accepting (clicking through) this license, you grant to the University the non-exclusive right to reproduce, translate (as described below), and distribute the submission, including the descriptive information (metadata) and abstract, in any format or medium worldwide and royalty-free, including, but not limited to, publication over the Internet, except as provided for by an addendum to this agreement.
This is a “click through” license or agreement. Thus, no further action is required of you to accept the agreement. Rather, by clicking through the agreement and clicking that you agree, you accept the agreement.
The agreement allows the University to have a “non-exclusive right” to do many things with your work. First, what is a “non-exclusive right”? It means that you retain your copyright and the University can in effect borrow your work to put it in the online journal as well as an online repository called IDEALS, and to “translate” the work to back it up (to make another machine-readable copy of the work in order to preserve it).
In other words, the University will borrow your work and make copies of it and make it available to others. The fact that this is a non-exclusive license means that you are still free to publish your work elsewhere and that you still own the copyright over your work.