As part of the PCC's NACO program, a group of catalogers in Acquisitions & Cataloging Services are responsible for creating and editing authority records for contribution to the Library of Congress's Name Authority File (NAF). The library also contributes music-related personal and corporate body records via the NACO Music Funnel. The following individuals are trained in creating and editing personal, family, corporate body, conference, geographic, and work/expression authority records:
Questions regarding authority work at Illinois should be directed to Chloe Ottenhoff.
Generally, NACO catalogers at Illinois are expected to create authority records for materials for which they create original bibliographic records, in accordance with cataloger judgment.
Catalogers should include as much information about the entity being described as appropriate and should include basic biographical information if included in the resource being cataloged. When little or no biographical information is available in the resource, catalogers are encouraged to conduct quick Internet searches to determine more information, within reason.
Per the Library of Congress's announcement discontinuing the Literary Author Number (LAN) Program in 2018, NACO catalogers may include LAN's in authority records without processing them through LC first. NACO catalogers at Illinois working with literary authors should continue to shelflist Literary Author Numbers against LC's catalog:
NACO catalogers at Illinois are encouraged to use field 368 for personal and corporate body authority records as appropriate. However, catalogers should not make use this field to record information about a person's race, ethnicity, religion, sexual orientation, nationality, etc., unless such information is critical to the individual's bibliographic identity and the individual self-identifies as a member of such a group.
NACO catalogers at Illinois should only record a person's gender if it is needed to distinguish one person from another, or if it is critical to the individual's bibliographic identity. If either of these criteria are met, catalogers should follow the recommendations laid out in the Report of the PCC Ad Hoc Task Group on Gender in Name Authority Records when using field 375. These recommendations include: