LibGuides: Library Group Room Reservation Procedures: Grainger Engineering Library Policies

Policies and Guidelines for Reserving Rooms

Policies and Guidelines for Reserving Rooms

Open Group Study Rooms

Rooms 405-415 are Open Group Study Rooms located on the west end of the Fourth Floor of the Grainger Engineering Library. Rooms 040A, 040B, 040C and 040D are located in the Lower Level. These rooms can be reserved on a first come, first serve basis up to 14 days in advance by any faculty, staff or student at the University of Illinois at Urbana-Champaign, using their @illinois.edu email account.

Open Group Study Room Use Rules

Failure to abide by our room use policies by anyone in your group will result in forfeiture of your current reservation and can result in revocation of room reservation privileges.

Group study rooms can be reserved for a maximum of 2 hours per day per patron. Additionally, you may have only two reservations total for group study rooms in a two-week period.
Arrive within 10 minutes of your reserved start time. Otherwise, your entire reservation will be forfeited.
If you know you will not be using a reserved room, please make sure to cancel your reservation using the link in your confirmation email.
These rooms are for group use only. There must be a minimum of 2 persons in these rooms at all times.
Room occupancy maximums are:
- 4 persons for Rooms 405, 407, 408, 409, 410, 411
- 8 persons for Rooms 412, 413, 414, 415
- 8 persons for Rooms 040A, 040B, 040C, 040D (located in lower level)
Leaving your room unattended for any period of time will result in your entire reservation being forfeited.
Items left unattended will be removed and will be retrievable at the Circulation Desk with your i-Card.
There is no food permitted in these rooms.
Do not move furniture in or out of these rooms
Do not write on or otherwise mark the furniture, equipment or walls. Only use dry erase markers on the white boards. You can check out markers at the Circulation Desk with your i-Card.
Standing or recurring reservations are not permitted.
Formal course instruction is not permitted in these rooms.

What’s in the Room?

Each Open Group Study Room includes a table, chairs and comes equipped with a whiteboard (You can check out markers at the Circulation Desk with your i-Card). Students will have access to the wireless network from these rooms.

Ready to Reserve an Open Group Study Room? Click on https://uiuc.libcal.com/spaces?lid=3606

CARE Group Study Rooms

Rooms 401-404 located on the west end of the Fourth Floor of the library are available by reservation for College of Engineering students only. Each room includes a table, chairs, a whiteboard, and a 55″ television with VGA cables.

Reserve a CARE Group Study Room at: http://search.grainger.uiuc.edu/reservations/study_form.asp

CARE Group Study Room Use Policies

Requests must be made a minimum of 2 business days (Monday through Friday) in advance.
Priority is given to TA’s scheduling Office Hours and Engineering Class group work.
Formal course instruction is not permitted in these rooms.
Group work only – minimum of 2 persons in these rooms at all times.
Rooms may only be scheduled to begin 30 mins after the building opens and must end 30 mins before the building closes.
Maximum reservation time is 4 hours.
Eight person maximum occupancy.
If a key is issued, it must be returned to the Circulation Desk by the due date.
No moving of furniture is allowed within, or into, these rooms.
If the room is not used within 30 minutes of the time requested, the reservation will be voided for that day.

Conference Rooms

Conference Rooms vary in size and can be found on the second and third floors. They are primarily used for formal meetings, workshops and seminars and can only be requested by groups affiliated with the College of Engineering, Technology Services and the University Library. More information about each room is below. Request a Conference Room at: http://search.grainger.uiuc.edu/reservations/conference_form.asp

Commons: Capacity: 42 people; Room contains computer, projector, and projection screen
Room 229: Capacity: 12 people
Room 329: Capacity: 20 people; Room contains computer, projector, and projection screen
Room 331: Capacity: 8 people
Room 335: Capacity: 25 people; Room contains computer, projector, and projection screen
Grainger Design Studio Classroom: Capacity: 72 people; Area contains 12 whiteboards and tables at both standing and sitting height

Conference Room Use Policies

These rooms cannot be reserved for TA Office Hours.
PhD Defenses are only allowed in Rm. 329 and only College of Engineering Defenses will be accommodated.
PhD candidates must contact Christie Wiley after their reservation’s confirmation for technology training.
The Library does not schedule rooms for job placement or career management services. Please contact Engineering Career Services.
Absolutely no food is allowed in any Grainger rooms unless arranged in advance with Grainger staff.
No moving of furniture or computer equipment is allowed within, or into, these rooms.
Users are required to pay for any extra services.