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University Library, University of Illinois at Urbana-Champaign

Library Group Room Reservation Procedures: SSHEL Policies

This guide provides procedures and policies for reserving group rooms/study rooms and special media editing stations at the UIUC Libraries

Policies and Guidelines for Reserving Rooms

Policies for the Rooms at the Social Sciences Health and Education Library

Reserve an Open Group Study Room at:​

SSHEL Collaboration Rooms

The Social Sciences, Health, and Education Library (SSHEL) has two group study rooms, located in SSHELL North (Room 100, Main Library). Room 100G accommodates up to 4 people, and Room 100H accommodates up to 6 people. These rooms may be used for group study sessions, presentation practice, and other collaborative educational work. Both rooms have a table and chairs with outlets for laptops. Room 100H also includes a TV monitor which you can hook up to your laptop or computer as well as a dry erase board, dry erase markers and eraser. Cables are included; however, laptop/computer is not included.


Online Room Reservation System

Reserving a Collaboration Room

Rooms in SSHEL, Grainger-Engineering, Funk-ACES, the Undergraduate Library, and the Chemistry Library can be reserved using the Online Room Reservation System.

If you have trouble using the Online Room Reservation System, please call SSHEL at 217-244-1864 or visit the Library for assistance

                                                                               Collaboration Rooms at SSHEL                                                                      

                                                                               Collaboration Room 100G                                                            Collaboration Room 100H


Reservation Policies

  • Group study rooms can be reserved for a maximum of 2 hours per room per day per patron. Additionally, you may have only have two reservations total for SSHEL group study rooms in a two-week period.
  • After 2 hours of use, another member of the group may renew the reservation one time (maximum of 2 additional hours) IF the room is not already requested or reserved.
  • Standing reservations (such as every Wednesday at 3 P.M.) are not permitted.
  • Rooms can be reserved up to fourteen days in advance.
  • The group member who reserved the room must check in at the Information Services Desk in SSHEL North (Room 100, Main Library). 
  • In the event of a late arrival, the room will be held for up to 15 minutes after the reservation time.
  • When the room is not reserved, it is available on a first come, first served basis for a maximum of 2 hours per group per day. Groups without a reservation should check in at the Information Services Desk in SSHEL North (Room 100, Main Library) at the desired time of use.                                                                        


Room Use Requirements

  • Use of the room is limited to University of Illinois at Urbana-Champaign students, faculty, or staff with a valid and current Illinois email address.
  • Rooms may be used by groups only, with a minimum of 2 people. Individual use is not permitted.
  • Rooms may not be used for regular class meetings, office hours, virtual meetings, or library staff meetings or events.
  • Rooms open for use 30 minutes after SSHEL opening time and close 30 minutes before SSHEL closing time each day. See SSHEL hompage for hours.
  • Food is not permitted in the the rooms. Drinks in containers with lids are permitted.
  • All SSHEL, University Library, and University policies apply while using collaboration rooms. See SSHEL Policies. 

Subject Guide

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Undergraduate Library
1402 W. Gregory Dr. Urbana, IL 61801
(217) 333-3477