Skip to main content

University Library, University of Illinois at Urbana-Champaign

Reserves Guide for Instructors

This guide provides information for faculty/instructors concerning all reserve materials that are held behind the desk in a library, regardless of format (books, DVDs, etc.).

Requesting Reserves

These forms are for the following reserve locations:

  • Main Stacks (Main Library)
  • Funk ACES Library
  • Grainger Engineering Library
  • Undergraduate Library (includes media reserves)

To place materials on reserve at another library, please contact that library directly.


Library-owned materials

Submit the Reserve Request Webform to request that library-owned materials (books, DVDs, etc.) be placed on reserve.

If you have a syllabus or bibliography with complete citation information, you can email as attachments the Reserve Request Form (MSWord) (with just the top section filled in) plus the bibliography, to the appropriate address below:

The Reserve Request Form (MSWord) and bibliography may also be dropped off at the reserve location or sent through campus mail.


Personal Copies

Please bring personal copies to the appropriate reserve location with the Reserve Request Form (MSWord). Copies of the form are available at the service desks for your convenience.

Personal copies placed on course reserves will be marked with call number and barcode stickers. The library assumes no responsibility for damage that could occur while personal copies are on reserve.



Reserve requests are processed in the order received.

We recommend submitting requests well in advance, particularly near the beginning of the semester.

Please submit a separate form for each course.

Please review your reserves lists in the Library Catalog the week before the semester begins, so we can resolve any discrepancies before they cause problems for your students.

Requesting Purchases for Reserves

The Library is happy to look into acquiring new books, DVDs, etc. to be placed on reserves.


Books and other print materials are ordered by the processing staff for the reserve location you select. Simply submit the Reserve Request Webform as usual, including the books you would like the Library to acquire along with any Library-owned materials.



DVDs and other media are ordered by the Acquisitions Department of the Library. To request media purchases, submit the Video Purchase Request Webform, filling out the "Course Information" section at the bottom of the form to have it placed on reserve. See Library Acquisitions - Media Information for more information.



Please note that it can take weeks or months for materials to arrive and be processed. Please submit purchase requests as early as possible.

Bookings for classroom showings of DVDs cannot be created by the Undergraduate Library staff until the item has been received and cataloged.