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University Library, University of Illinois at Urbana-Champaign

UIUC Open Access Policy: Home

Information about The University Policy on Open Access to Research Articles, approved by the UIUC Faculty Senate on October 19, 2015.

What You Need to Know About the U of I Open Access Policy

Quick Facts about Campus Open Access Policy

  • New Campus Open Access Policy: As of May 14, 2016, the University has begun asserting a non-exclusive license to all scholarly articles produced by its faculty; To view the policy, visit: www.senate.illinois.edu/sc1512.pdf

  • IDEALS:  Articles can be deposited in in IDEALS (www.ideals.illinois.edu/), the Illinois Digital Environment for Access to Learning and Scholarship.
  • Copyright: The library can help faculty members explore and understand their rights.

 

What is Open Access About?

Open Access is the free, immediate, online availability of research articles coupled with the rights to use these articles fully in the digital environment. Open Access ensures that anyone, anywhere, can access and use these results.

The rise of Open Access is a response to the mismatch between a) the possibilities for communicating research in the digital age and b) the current print-based model employed to communicate this research. In an era when access and reuse restrictions have become artificial, state, federal, and private research funders are increasingly scrutinizing the practices of the legacy publishers who effectively sequester new research findings from most of the world population.

 

1. Campus Open Access Policy

On October 19, 2015, the Senate of the University of Illinois at Urbana-Champaign campus approved a University Policy on Open Access to Research Articles. It was approved by the Boart of Trustees on May 19, 2016. This policy grants the University a nonexclusive, irrevocable, worldwide license to exercise all rights under copyright to the scholarly articles produced by faculty members.

In the policy, the faculty observed that Open Access, by providing the widest possible dissemination for research, enhances benefits to the state, region, and world while also raising the visibility and profile of the researchers at the University. Under the policy, researchers will retain copyright to their work. Work published before adoption of the policy is exempt from it. Further waiver provisions are available for specific articles upon request.

With this important new policy, the University of Illinois joins other premier research institutions, including Harvard University, Stanford University, and the University of California (whose policy serves as a model for the Illinois policy) in affirming the importance of access to high-quality research without barriers to access and use. The policy is based on recommendations from the University of Illinois University Senates Conference (USC) to the Senates for the Chicago, Springfield, and Urbana-Champaign campuses. To view the policy, visit: www.senate.illinois.edu/sc1512.pdf. Faculty wishing to take advantage of the OA policy can do so by depositing qualifying articles in IDEALS (www.ideals.illinois.edu/), the Illinois Digital Environment for Access to Learning and Scholarship. For questions, feel free to contact the Scholarly Commons (sc@library.illinois.edu) or contact your subject specialist (www.library.illinois.edu/administration/collections/subjectdirectory.html).

 

a. Waivers to the Campus Open Access Policy

Rarely, a publisher requires its authors to opt out of the University of Illinois Faculty Senate’s Open Access Policy for a given article. The policy provides a means for this to be done. To opt out and obtain a waiver for a specific article, one simply needs to fill out a brief form, notifying the Provost’s Designate of his or her need, and providing the citation for the paper for which the waiver is needed (https://illinois.edu/fb/sec/2971847).

 

2. IDEALS

IDEALS (www.ideals.illinois.edu/), the Illinois Digital Environment for Access to Learning and Scholarship, collects, disseminates, and provides persistent and reliable access to the research and scholarship of faculty, staff, and students at the University of Illinois at Urbana-Champaign.

Faculty, staff, and graduate students can deposit their research and scholarship—unpublished and, in many cases, published—directly into IDEALS. Departments can use IDEALS to distribute their working papers, technical reports, or other research material.

 

3. Copyright

The Scholarly Commons offers workshops and consultation services on issues related to copyright (www.library.illinois.edu/sc/services/copyright/). While we cannot offer legal advice, we can help you to identify information and issues you may want to consider in addressing your copyright question. Information provided on the site, unless otherwise noted, is based only on U.S. Copyright law. Copyright law in other countries may vary from that of the United States.

 

4. Office of Science and Technology Policy (OSTP) Mandates

In February 2013, the White House Office of Science and Technology Policy (OSTP) issued a policy memorandum directing federal agencies to develop policies to make the publications and data resulting from funded research freely available to the public. The agencies have begun releasing their policies, many of which include a new requirement for data management plans (DMP) as part of the proposal process.

The University of Illinois Library provides consultations on article and data management planning and compliance with these public access mandates. We are happy to work with individual grants analysts at the department level, or principal investigators (PIs) and graduate students.

Details about the specific policies and requirements are available from the Library’s website (www.library.illinois.edu/scholcomm/access_mandates/mandates.html). For questions, feel free to contact the Scholarly Commons (sc@library.illinois.edu) or contact your subject specialist (www.library.illinois.edu/administration/collections/subjectdirectory.html).

About The OA Policy

On October 19, 2015, the Senate of the University of Illinois at Urbana-Champaign campus approved a University Policy on Open Access to Research Articles. This policy grants the University a nonexclusive, irrevocable, worldwide license to exercise all rights under copyright to the scholarly articles produced by faculty members. This policy is technically known as a "permission mandate." Many other universities in the United States have adopted this model, including Harvard, Duke, Princeton, Kansas, Stanford, and MIT. For a thorough explanation of the legal implications of permission mandates, see Eric Priest's, "Copyright and the Harvard Open Access Mandate."

In the policy, the faculty observed that Open Access, by providing the widest possible dissemination for research, enhances benefits to the state, region, and world while also raising the visibility and profile of the researchers at the University. Under the policy, researchers will retain copyright to their work. Work published before adoption of the policy is exempt from it. Further waiver provisions are available for specific articles upon request.

With this important new policy, the University of Illinois joins other premier research institutions, including Harvard University, Stanford University, and the University of California (whose policy serves as a model for the Illinois policy) in affirming the importance of access to high-quality research without barriers to access and use. The policy is based on recommendations from the University of Illinois University Senates Conference (USC) to the Senates for the Chicago, Springfield, and Urbana-Champaign campuses. To view the policy, visit: www.senate.illinois.edu/sc1512.pdf.

On May 19, 2016, the University of Illinois Board of Trustees approved the policy:
http://www.trustees.uillinois.edu/trustees/agenda/May-19-2016/017-may-Open-Access-Task-Force-item.pdf. According to the board meeting notes: "Each Senate and Provost’s Office will be jointly responsible for implementation. The policy is to be reviewed within three years with reports to the Senates and the Vice President for Academic Affairs."

OA Policy Background

Senator Daniel Biss and Illinois Public Act 098-0295

Public Act 098-0295 or the “Open Access to Research Articles Act” requires that the University of Illinois (along with other public universities in Illinois) establish a Task Force to design a proposed policy regarding open access for the scholarly articles produced at the University. The Act (available here:  http://tinyurl.com/zdm6kkz) specifies a number of issues that the Task Force must consider when recommending such a policy. 

On November 14, 2013, the University of Illinois Board of Trustees appointed a task force to address the requirements and questions formulated in Illinois Public Act 098- 0295. The University of Illinois Open Access to Research Articles Task Force (OARAA TF) members represented the libraries in Chicago and at Urbana, members of the faculty from all three campuses, university administration, and the University of Illinois Press. Non-voting members included two additional publishers of scholarly journals, as well as individuals with legal and domain expertise. The Task Force reported its recommendations to the University Board of Trustees on November 13, 2014. The Task Force report can be found herehttp://tinyurl.com/gtemg8c.

More Information on the Task Force

What were the responsibilities of the Task Force?

  • The Task Force reviewed current practices and designed a proposed policy regarding open access to research articles given a set of issues outlined in the Act.
  • The Task Force conducted open meetings with advance notice.
  • The task force adopted a report with its findings and recommendations including:
  • A detailed description of the OA policy the Task Force recommended that the university adopt
  • A plan for implementation
  • The report was approved by a majority of the appointed Task Force voting members.
  • Minority reports were issued.
  • The report was submitted to the Board of Trustees, the Board of Higher Education, both chambers of the General Assembly, and the Governor.

 

Waivers & Deposits

Further Reading

Librarian

Scholarly Communications and Publishing