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University Library, University of Illinois at Urbana-Champaign

Savvy Job Hunter

This guide will help you manage your job search and application materials with helpful tips and tools from the web.

Organizing your Job Search

Job searching is a lot of work, and technology can greatly ease the pain of keeping track of all of this information. Make sure to keep track of:

  1. Deadlines
  2. Job Ads: These are removed from job search sites after their deadlines. Save a copy for your records!
  3. Company information: You need to do research on the company and/or location to make sure that it is a good fit for you before you apply.
  4. Contact information
  5. Login information for online applications
  6. Your documents (e.g. resume, CV, reference letters, list of references)
  7. Notes about your interviews: How well they went, questions you asked, etc. Be prepared for your interview, and save your notes so you can reflect later.


Spreadsheets can be extremely helpful when job searching. They are easily customizable, and if you use an online spreadsheet like Google Sheets you can edit them from any device.

There are many templates you can use for Microsoft Excel or Google Sheets.


It helps you:

  • Manage and keep track of network relationships.
  • Organize and keep tabs on companies you would like to apply to and have already applied to.
  • Track jobs you have applied to.
  • Log every step of the application process, from researching to accepting.
  • Store important documents needed for your search, including your resume, references, and job ads.

At the top of each page you can access your contacts, companies, jobs you have added, and other tools. The "Help" option in the top right corner links to instructional videos on how to use JibberJobber, as well as videos on other topics relevant to job searching. 

  • Add a Job - Fill out a job with the title, company or employer it is affiliated with, contacts, and other details. It will then take you to a list of jobs you have added.
  • Add a Contact - Contacts are automatically added when you include them in a job you add. You can also manually add them by clicking on the "Contacts" at the top of the screen.
  • Add a Company - Companies are automatically added when you add a job. You can also manually add them by clicking on the "Companies" at the top of the screen.
  • Create a Log or Action - A log item records what you’ve done and an action item records what you plan to do.