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University Library, University of Illinois at Urbana-Champaign

Library Group Room Reservation Procedures: SSHEL Policies

This guide provides procedures and policies for reserving group rooms/study rooms and special media editing stations at the UIUC Libraries

Policies and Guidelines for Reserving Rooms

Policies for the Rooms at the Social Sciences Health and Education Library

Reserve an Open Group Study Room at:

SSHEL Collaboration Rooms

The Social Sciences, Health, and Education Library (SSHEL) has two collaboration rooms, one in SSHEL North (Room 100, Main Library) and one in SSHEL South (Room 101, Main Library), for group study sessions, presentation practice, and other collaborative educational work. Both rooms have a table and chairs with outlets for laptops. The SSHEL South collaboration room also includes a TV monitor which you can hook up to your laptop or computer as well as a dry erase board, dry erase markers and eraser. Cables are included; however, laptop/computer is not included.

Online Room Reservation System

If you have trouble using the Online Room Reservation System, please call SSHEL at 217-244-1864 or visit the Library for assistance.


Instructions for Reserving a Collaboration Room

  • Rooms in SSHEL, Grainger-Engineering, Funk-ACES, the Undergraduate Library, and the Chemistry Library can be reserved using the Online Room Reservation System.SSHEL North Collaboration Room
  • Search for a group study room in any of the libraries by number of people, length of time, time of day, and date.
  • Rooms in each of the libraries have different resources and set-ups. Select a library/building and then select a time to view a photo and short description of rooms that are available in a specific library at a specific time.
  • To return to a previous screen use the breadcrumbs (words in the blue banner). Do not use your browser's back button!
  • Once you found a room you would like to reserve, click on the room, and enter your first and last name and University of Illinois at Urbana-Champaign email address.
  • Click on Call D!BS!


Reservation Policies

  • Collaboration rooms can be reserved for a maximum of 2 hours per room per day per patron. Additionally, you may have only have two reservations total for SSHEL Collaboration Rooms in a two-week period.
  • After 2 hours of use, another member of the group may renew the reservation one time (maximum of 2 additional hours) IF the room is not already requested or reserved.
  • Standing reservations (such as every Wednesday at 3 P.M.) are not permitted.
  • Rooms can be reserved up to fourteen days in advance.
  • The group member who reserved the room must check in at the Information Services Desk in SSHEL North (Room 100, Main Library). 
  • In the event of a late arrival, the room will be held for up to 15 minutes after the reservation time.SSHEL South Collaboration Room
  • When the room is not reserved, it is available on a first come, first served basis for a maximum of 2 hours per group per day. Groups without a reservation should check in at the Information Services Desk in SSHEL North (Room 100, Main Library) at the desired time of use.


Room Use Requirements

  • Use of the room is limited to University of Illinois at Urbana-Champaign students, faculty, or staff with a valid and current Illinois email address.
  • Rooms may be used by groups only, with a minimum of 2 people. The SSHEL South room can accommodate up to 6 people, while the SSHEL North room can accommodate up to 4. Individual use is not permitted.
  • Rooms may not be used for regular class meetings, office hours, or library staff meetings or events.
  • Rooms open for use 30 minutes after SSHEL opening time and close 30 minutes before SSHEL closing time each day. See SSHEL hours.
  • Food is not permitted in the the rooms. Drinks in containers with lids are permitted.
  • All SSHEL, University Library, and University policies apply while using collaboration rooms. See SSHEL Policie




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